Privacy Policy
Last Updated: 1 June 2025
This privacy policy explains how the North Atlantic Policy Forum ("NAPF") collects, uses, and protects the personal data you provide when using the NAPF website.
Topics Covered
What Data Does NAPF Collect?
NAPF may collect the following information:
Name, email address, phone number
Policy interests or related voluntary info from membership forms
How Does NAPF Collect Your Data?
You directly provide NAPF with the data it collects when you:
Voluntarily complete our online membership form
Contact us directly
NAPF processes your data with your explicit consent, which you provide when submitting the membership form.
You can withdraw your consent at any time by emailing: privacy@napforum.org
How Does NAPF Use Your Data?
NAPF uses your data to:
Maintain a membership list
Share updates about NAPF events, publications, and community opportunities
How Does NAPF Store Your Data?
NAPF stores your data securely using Google Drive, a cloud-based platform compliant with international standards including ISO/IEC 27001, SOC 2, and GDPR. Access is restricted to authorized NAPF personnel via encrypted, password-protected accounts with two-factor authentication.
NAPF retains your data:
As long as you are an active member, or
For up to 10 years after last contact (unless you request earlier deletion).Upon expiry or request, we delete your data by removing it from Google Drive, emptying associated trash folders, and permanently deleting it from shared and backup areas.
You have the right to request access to, correction of, or deletion of your data at any time. Please contact us at privacy@napforum.org if you wish to exercise these rights.
Some data may be processed outside the European Economic Area (EEA), including in the United States. In such cases, we rely on Standard Contractual Clauses (SCCs) approved by the European Commission to ensure adequate data protection.
Marketing
NAPF may send you information about our services that we believe may interest you. NAPF will only send marketing communications to users who have explicitly opted in (e.g., by checking a box on our membership form).
You can opt out of receiving market emails at any time by contacting privacy@napforum.org.
Your Data Protection Rights
The North Atlantic Policy Forum would like to make sure you are fully aware of all of your data protection rights. Every user is entitled to the following:
The right to access – You have the right to request the North Atlantic Policy Forum for copies of your personal data. We may charge you a small fee for this service.
The right to rectification – You have the right to request that the North Atlantic Policy Forum correct any information you believe is inaccurate. You also have the right to request the North Atlantic Policy Forum to complete the information you believe is incomplete.
The right to erasure – You have the right to request that the North Atlantic Policy Forum erase your personal data, under certain conditions.
The right to restrict processing – You have the right to request that the North Atlantic Policy Forum restrict the processing of your personal data, under certain conditions.
The right to object to processing – You have the right to object to the North Atlantic Policy Forum’s processing of your personal data, under certain conditions.
The right to data portability – You have the right to request that the North Atlantic Policy Forum transfer the data that we have collected to another organization, or directly to you, under certain conditions.
NAPF has one month to respond to any such request.
To exercise any of these rights, contact us by email or phone.
+32 (0)471 583 417
Cookies
What are cookies?
Cookies are text files placed on your device to collect standard internet log and visitor behavior information. When you visit the NAPF website, NAPF may automatically collect information through cookies.
NAPF uses cookies via Google to improve your experience, deliver services and analyze traffic. Data about your site usage may be shared with Google. See Google’s Cookie Policy for more.
How do we use cookies?
The North Atlantic Policy Forum uses cookies in a range of ways to improve your experience on our website, including:
Understand how visitors use the NAPF website
Deliver services
Analyze web traffic
What types of cookies does NAPF use?
For more details, please refer to Google’s Cookie Policy: https://policies.google.com/technologies/cookies
How to manage your cookies
You can set your browser to not accept cookies. Instructions can be found via your browser's help section. Note: Some site features may not function correctly if cookies are disabled.
External Links
The NAPF website may contain links to other sites.
This privacy policy only applies to our website (www.napforum.org). Please review third-party privacy policies separately.
Updates to This Policy
NAPF regularly reviews and update this policy. All changes will be posted on this page.
How to Contact Us
If you have questions about this privacy policy or would like to exercise your data rights, contact NAPF at:
Supervisory Authorities
If you wish to file a complaint or feel that NAPF has not addressed your concerns in a satisfactory manner, contact either of these two authorities:
Belgian Data Protection Authority (Gegevensbeschermingsautoriteit)
Drukpersstraat 35, 1000 Brussels, Belgium
European Data Protection Supervisor
